Al Lowe
The 4D Board of Directors has tasked our Treasurer, Mike Donnelly, with building an inventory of everything the Division owns in order to identify what should be insured, what needs to be replaced when, and who is responsible for what. The 4D Board wants all clinic chairs, committee chairs, modular groups, and everyone else to assist by listing 4D-owned items in their care.
If you have, are responsible for, or know of, any items paid for by the Division, email a list of them to treasurer@4dpnr.com.
Questions? First, read the following guidelines. Then, if you’re still confused, ask Mike: treasurer@4dpnr.com.
4D Inventory Guidelines
- Include anything paid for by the 4th Division, except small quantities of consumable items (paper, stamps, pens, scenery material, ballast, etc)
- You can list these if you wish
- Use your own judgment for large quantities of consumables
- Include all items with a serial number or other unique identification
- Include anything you believe originally cost over $250 (either individually or collectively)
- Include as much information as possible: date acquired, purchase price, model number, serial number, etc. Lump multiple items when it makes sense, e.g., modular group carts or racks could be listed as “5 welded-steel, wheeled racks, approximate cost $1,200”
- Report minor items by saying what they are, how many, etc.
- Estimate high volume quantities
- Add details when sensible, e.g., model numbers for unique tools or special color-coded items
- Group multiple items, e.g., “1 tote bin of scenery materials” or “1 box of 50+ assorted C-clamps painted green”
- Include modular groups’ corner modules, yard modules, etc., if paid for by the 4D and include the names of those taking responsibility for each.
Mike Donnelly will compile this information into a master list before May 30, 2015. If you need more time, you can negotiate with Mike. The 4DNTRAK group and the PSC Chair have already provided data and the 4dNTRAK, Omni-Rail, HO, and Hi-Railer trailers are already listed.