Mike Donnelly, 4D Treasurer

Recently the 4th Division Board of Directors voted to increase the mileage reimbursement rate for 4D members from the federal rate for non-profits to the federal rate for businesses (currently 57 ½ cents per mile – note that this is the current federal rate and will change in the future). Please use the federal rate for businesses in all future mileage reimbursements and future year budget estimates. All other rules for mileage reimbursement remain unchanged.

4D will reimburse all travel at the new rate even if it overruns travel budgets based on the old rate.

To review the 4D policy on mileage reimbursement:

Mileage reimbursement is intended to help modular groups represent the NMRA and 4D at train shows.

A person towing a trailer of modules or other 4D equipment to a show may ask to be reimbursed for mileage to and from the show site. That person may also be reimbursed for bridge/ferry tolls and for parking when it is not feasible to return the trailer to it’s home location until the show ends.

Only trailer towers get reimbursed, and only when towing. Members who simply drive to and from a show without a trailer, even if they have modules or other 4D equipment in their vehicle, do not get reimbursed for mileage (unless the BoD has granted a specific exception).

The expense reimbursement form and the latest Board of Directors minutes are posted on the members page.